Fleet Administrator

Key Responsibilities: Administration & Yard Management

1. Office Operations & Facilities Management:

   • Manage the daily operations of the office, including maintenance, security, housekeeping, and utilities.
   • Ensure proper upkeep of office infrastructure, furniture, and equipment.
   • Oversee workplace safety and compliance with health and safety regulations.

2. Vendor & Contract Management:

   • Source and manage relationships with external vendors and service providers.
   • Negotiate contracts, track vendor performance, and ensure timely delivery of goods and services.
   • Monitor budgets related to administrative services and facilities.

3. Team Leadership:

   • Supervise and provide guidance to the administrative team.
   • Assign tasks, evaluate performance, and ensure high productivity within the team.

4. Budget & Procurement:

   • Plan and manage the administration department's budget.
   • Oversee procurement of office supplies, equipment, and services, ensuring cost-effectiveness.

5. Policy Implementation & Compliance:

   • Develop and implement policies and procedures to enhance efficiency and compliance.
   • Maintain records and ensure adherence to statutory regulations related to office administration.

6. Asset Management:

   • Maintain an updated inventory of office assets and oversee their proper utilization.
   • Ensure timely repairs or replacements of equipment when required.

7. Crisis Management:

   • Prepare for and respond to emergencies affecting office operations.
   • Liaise with relevant departments to ensure continuity during unforeseen events

8. Equipment Maintenance:

   • Ensure all yard equipment and machinery are well-maintained and in good working condition.
   • Schedule and oversee regular maintenance, repairs, and inspections.
   • Maintain records of equipment usage and service history.

9. Safety and Compliance:

   • Enforce safety guidelines and protocols to ensure a safe working environment.
   • Conduct regular inspections to identify and mitigate potential hazards.
   • Ensure compliance with environmental and industry regulations.

10. Inventory Management:

    • Maintain accurate records of all materials entering and leaving the yard.
    • Implement processes for efficient stock rotation and inventory control.
    • Conduct regular inventory checks and audits.

Note:
1) Local candidates with good management skills and computer knowledge are required.
2) Preference will be given to candidates with experience in fleet management.

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